HOW TO: SECURE A CITY MAYOR'S PERMIT FOR SOLE PROPRIETORSHIP BUSINESSES

This specific procedure is how you can secure a City Mayor's permit from Santa Rosa City, Laguna. Maybe the step by step process is similar with other municipalities.

TASK RATING: 3 out of 5
TIME: 3 to 4 hours
COST: Php6,024.00

Note: Before you proceed to the Municipal Hall, ensure that you have with you the following documents:

• DTI Certificate
• Barangay Clearance
• Contract of Lease (if leasing/renting)
• Sketch of Place of Business 

Again, if you have not secured items 1 and 2 above, you may visit my previous entries here for the Barangay Clearance and DTI Certificate.

REMINDER! You have to secure your Mayor's Permit at the area where you will be holding business your business NOT where you live.

Ready? Let's go!

1.) At the ground floor of Santa Rosa Municipal Hall, go directly to the CITY TREASURER'S OFFICE and secure a Business Cedula. (Php55.00). 

There are no forms to fill out here, you just have to ready a Government issued ID for your personal information.

Note: You have to ensure to ask for a BUSINESS Cedula, else they will not be issuing you one. Because the usual cedula they give out are meant for residents of the City.

City Treasurer's Office

2.) Proceed to the 3rd Floor at the BUSINESS PERMIT AND LICENSE OFFICE.

Business Permit and License Office

Prepare photocopies (at least 3 copies to be sure) of the following documents:

• DTI Certificate
• Barangay Clearance
• Contract of Lease
• Sketch of the Business Place

Together with the above documents, attach your newly acquired Business Cedula and secure in 3 copies the Application for Business Permit Form. Submit all these documents to the assessor. 

Upon assessment, you will be given a copy of the Application form and you will be asked to process the rest of the permits required to secure a Mayor's Permit.

3. At the same floor, proceed to the CITY URBAN DEVELOPMENT OFFICE.

Fill out Application for Location Clearance Form (for Business Permit Purpose) and submit to the officer assigned for filing. 

City Urban Development Office

4.) After filing the Location Clearance, proceed to the CITY ENGINEERING OFFICE (at the same floor). Fill out the application form given to you by the Office of the City Engineer. Fill it out and submit the form.

City Engineering Office

5.) Proceed to the 4th floor to the CITY ENVIRONMENT AND NATURAL RESOURCES OFFICE.

Submit a photocopy of your DTI Certificate and Barangay Clearance. Fill out the application for City Enro Environmental Clearance. Submit the form and proceed to the next step.

City Environment and Natural Resources Office

6.) Proceed to the CITY SECRETARY OFFICE at the 5th Floor. The personnel assigned shall affix her (Ms. Leah Rico) signature at the checklist given to you earlier.

Note: There is currently no elevator access at the 5th floor. You would have to take the staircase at the side of the building, but believe me, there is an office there.

7.) Proceed to the ground floor at the CITY ASSESSOR'S OFFICE. They will record your business and sign your document.

City Assessor's Office

8.) Proceed to the CITY HEALTH OFFICE. The City Health office is located outside the Municipal's Main Building. It is located at the new annex at the back. You may ask the guards on duty to show you the way. You will specifically want to proceed straight to the ground floor below the stairs. (Yes, they are currently located below the stairs) Fill out the form ad advise them how many employees you will be employing. You will have to fullfil their requirement later when your personnel have already underwent Health Clearance required by the City Health Office.

9.) Head back to the 3rd floor at the main buidling at the BUSINESS PERMIT AND LICENSE OFFICE. Submit all documents you may have collected from the offices you visited earlier. They will verify and assess the documents you have submitted. (approximately 10-15mins.)

10.) At the same office, they will summarize all the documents you have to pay and issue the TAX ORDER OF PAYMENT FORM,

11.) Bring the TAX ORDER OF PAYMENT FORM to the CITY TREASURER'S OFFICE at the ground floor (Window 16). Wait for the Official Receipt.

12.) Head back to the BUSINESS PERMIT AND LICENSE OFFICE at the 3rd floor for the issuance of the TEMPORARY BUSINESS PERMIT. You will personally meet the signatory of the temporary business permit because you will be asking her to sign it. 

The officer will advise you of the things that you need to secure prior to the inspection of your business establishment:

• Comprehensive General Liability Insurance (CGLI) - which you can acquire from any insurance company 
• Zoning Certificate - which you can secure right after this step (see step 13)
• Environmental Certificate - which you can secure at the Municipal Hall after inspection. (see step 5)
• Sanitary Permit and Health Card - which you can secure upon submission of your employee's Xray and Urinalysis results at the City Health Office (see step 8)
• Fire Safety and Inspection Certificate - which you can secure from the Bureau of Fire and Protection building only when they have inspected your establishment and after you have submitted the following requirements: Photocopy of the Official Receipt and Warranty Card of the Fire Extinguisher and Photo of the establishment.

13.) At the same floor, proceed to the CITY URBAN DEVELOPMENT OFFICE to secure the ZONING CERTIFICATE. That's one item off your list! woot!

14.) A few meters away from the Santa Rosa Municipal Hall, is the Bureau of Fire and Protection building. Proceed to window 2 to pay for the assessment fee. (Php429.00)

Then they will require you to purchase a fire extinguisher and ask you to photocopy the OFFICIAL RECEIPT and the WARRANTY CARD. Together with this, you will be asked to submit a photo of your establishment. They will assess your establishment by scheduling an inspection. After which, a Fire and Safety Certificate will be issued.

While waiting for the pending requirements, the documents you have on hand will now suffice to allow you to proceed to the next step. You may now proceed to the BIR to register your business!